Automated Candidate Outreach
Reach hundreds of qualified candidates with personalized messages across email, text, and LinkedIn. AI tailors each message to the candidate's background and the role requirements.
AI Automation for Staffing & Recruiting
Fill Roles Faster. Let AI Handle the Busywork of Recruiting.
KraftAI automates candidate outreach, interview scheduling, and follow-up for staffing agencies so your recruiters spend time closing, not coordinating.
Trusted by 500+ US businesses
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How KraftAI Transforms Your Recruiting Workflow
Automate the repetitive tasks that keep your recruiters from closing placements.
Self-Service Interview Scheduling
Eliminate the back-and-forth of scheduling. Candidates pick their own interview slot from real-time availability synced with your team's calendars.
Candidate Re-Engagement
Your ATS is full of past applicants who could be perfect for new roles. AI scans your database, matches candidates to open positions, and sends re-engagement campaigns automatically.
Client Pipeline Updates
Keep hiring managers informed without manual status emails. Automated reports go out weekly with candidate pipeline status, interview results, and placement progress.
Results That Speak for Themselves
65%
Faster Time-to-Fill
Staffing agencies using AI outreach and scheduling fill open positions 65% faster than those relying on manual recruiter workflows.
5x
More Candidate Touches
AI enables recruiters to maintain personalized contact with five times more candidates without increasing headcount.
30%
Higher Placement Rate
Automated re-engagement of past candidates increases placement rates by surfacing qualified people already in your database.
How It Works
How do you understand our recruiting process?
We start with a deep dive into your current workflow: which ATS you use, how your recruiters source candidates, how interviews are scheduled, and how you communicate with clients. This is a collaborative session where we identify the repetitive tasks eating up your recruiters' time and map out exactly where automation will have the biggest impact on placements per recruiter.
How are the automations built and integrated?
Our team builds custom workflows that connect directly to your ATS, whether that is Bullhorn, JobAdder, Lever, or Greenhouse. We create personalized outreach sequences, self-service scheduling pages, and automated pipeline reports. Everything is tested with real candidate data before going live, and your recruiters review every template and workflow before launch.
What kind of results should we expect after launch?
In the first 30 days, most staffing agencies see an immediate reduction in time spent on scheduling and candidate outreach. By day 60, recruiters are handling larger requisition loads without feeling overwhelmed. We provide weekly performance reports showing outreach volume, response rates, interviews booked, and placements influenced by automation. We continuously optimize sequences based on this data.
AI Automation vs. Hiring a VA for Your Staffing Agency
KraftAI replaces slow, manual recruiting processes with AI-driven automation that sources, screens, and schedules around the clock.
| Feature | KraftAI Automation | Traditional / VA |
|---|---|---|
| Candidate outreach volume | Hundreds of personalized messages per day | 30-50 messages per day per VA |
| Interview scheduling | Self-service links, zero back-and-forth | Manual email coordination, 5-7 touchpoints |
| ATS integration | Direct API connection, real-time sync | Manual data entry, copy-paste between systems |
| Candidate personalization | AI-generated based on resume and role match | Template-based with manual customization |
| Availability | 24/7 with instant response | Working hours only, timezone dependent |
| Monthly cost | $2,000 - $5,000 | $2,500 - $4,000 (full-time offshore VA) |
| Scalability | Handles 10x volume with no added cost | Requires hiring additional VAs |
Frequently Asked Questions
How can a staffing agency automate candidate outreach without sounding like spam?
AI-powered outreach uses data from the candidate's resume and LinkedIn profile to personalize every message with relevant details about their experience, skills, and career goals. The messages are written in a conversational tone and sent from your recruiter's actual email address. Response rates for AI-personalized outreach are typically three to four times higher than generic bulk messages.
What is the best way to automate interview scheduling for recruiting agencies?
The most effective approach is self-service scheduling links sent directly to candidates. The link shows real-time availability synced with your recruiters' and hiring managers' calendars. Candidates pick a slot, get an automatic confirmation with video call details, and receive a reminder the day before. This eliminates the average five to seven emails it takes to schedule a single interview manually.
Can AI help staffing agencies re-engage old candidates in their ATS?
Yes, and this is one of the highest-ROI automations for staffing firms. AI scans your existing ATS database, matches candidates to new open roles based on skills and experience, and sends personalized re-engagement messages. Most agencies are sitting on thousands of candidates they have already screened and qualified. Re-engaging them is dramatically cheaper than sourcing new candidates from scratch.
How do recruiting agencies keep clients updated without spending hours on status reports?
Automated client pipeline reports pull data directly from your ATS and compile a clean summary of candidate pipeline status, interview outcomes, and next steps. These reports can be sent weekly or on-demand. Hiring managers get the visibility they want, and your account managers save several hours per week per client.
Will AI automation replace recruiters at staffing agencies?
No. AI automation handles the administrative tasks that prevent recruiters from doing what they do best: building relationships and closing placements. Recruiters who use AI tools become more productive, not replaceable. They handle more requisitions, respond to candidates faster, and spend their time on high-value activities like client meetings, salary negotiations, and candidate coaching.
What Our Clients Say
“Our recruiters were spending half their day on scheduling emails. Since KraftAI automated our interview booking, each recruiter handles 40% more requisitions and our time-to-fill dropped from 28 days to 12.”
“The candidate re-engagement automation is brilliant. We placed three candidates last month from our existing database who we had completely forgotten about. That is revenue we would have left on the table.”
“Our clients used to complain about lack of visibility into the recruiting process. Now they get automated weekly updates and our NPS score has gone from 32 to 71. The reports practically write themselves.”
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