01
Automated Candidate Outreach
Reach hundreds of qualified candidates with personalized messages across email, text, and LinkedIn. AI tailors each message to the candidate's background and the role requirements.
Industry Data
35%of recruiter time wasted on interview scheduling alone
42%of candidates withdraw when scheduling takes too long
93%more applications per recruiter vs 2021 — but teams are 14% smaller
40%more open roles per recruiter than 3 years ago
50%of recruiter time spent on tasks that don't need human judgment
5–7emails average just to schedule one single interview
35%of recruiter time wasted on interview scheduling alone
42%of candidates withdraw when scheduling takes too long
93%more applications per recruiter vs 2021 — but teams are 14% smaller
40%more open roles per recruiter than 3 years ago
50%of recruiter time spent on tasks that don't need human judgment
5–7emails average just to schedule one single interview
AI Automation for Staffing & Recruiting
Your Recruiters Are Drowning in
Scheduling, Not Closing
KraftAI automates candidate outreach, interview scheduling, and pipeline reporting — so your recruiters spend time placing candidates, not coordinating calendars.
Works with Bullhorn & Greenhouse
Founding-Client Pricing Available
Live in 2 Weeks
No Long-Term Contract
65%
Faster Time-to-Fill
5x
More Candidate Touches
30%
Higher Placement Rate
Figures are industry benchmarks from published studies — the upside fast, automated follow-up typically unlocks. Not claims about our client base.
60-Day Money-Back Guarantee
SOC 2 Compliant Infrastructure
Dedicated Support Team
Live in 48 Hours
No Long-Term Contracts
Sound Familiar?
35% of recruiter time goes to scheduling. That's 5-7 emails per interview — multiply by 50 candidates.
42% of candidates withdraw when scheduling takes too long. Every delay costs you a placement.
Your ATS has thousands of pre-screened candidates. 95% sit untouched — that's revenue gathering dust.
Recruiters handle 93% more applications than 2021, but teams are 14% smaller. The math doesn't work.
Half the workweek spent screening, updating ATS records, and sending follow-ups. Zero of that needs a human.
40% more open roles per recruiter than 3 years ago. Time-to-fill is climbing while margins shrink.
You're not alone — recruiters spend 60% of their day on tasks that don't involve talking to candidates or clients.
Let us fix that for youWhat We Automate
Four Automations That Pay for Themselves
02
Self-Service Interview Scheduling
Eliminate the back-and-forth of scheduling. Candidates pick their own interview slot from real-time availability synced with your team's calendars.
03
Candidate Re-Engagement
Your ATS is full of past applicants who could be perfect for new roles. AI scans your database, matches candidates to open positions, and sends re-engagement campaigns automatically.
04
Client Pipeline Updates
Keep hiring managers informed without manual status emails. Automated reports go out weekly with candidate pipeline status, interview results, and placement progress.
The Honest Pitch
No Fake Logos. No Inflated Numbers.
We are a small engineering studio onboarding our first cohort of staffing agencies — so instead of renting credibility, here is exactly what you get.
You talk to the engineer
No account managers or relay chains. The person who scopes your automation is the same senior engineer who builds it, deploys it, and answers your messages.
Founding-client pricing
Early staffing agencies get reduced rates and priority support in exchange for honest feedback — and, if you are happy, a case study we can publish with real numbers.
Plans from ₹21,000/mo (~$249)
Guaranteed or refunded
If the automations do not deliver measurable results within 60 days, you get a full refund and keep everything we built. The risk is ours, not yours.
Simple Process
Live in 2 Weeks — Here's How
1
How do you understand our recruiting process?
We start with a deep dive into your current workflow: which ATS you use, how your recruiters source candidates, how interviews are scheduled, and how you communicate with clients. This is a collaborative session where we identify the repetitive tasks eating up your recruiters' time and map out exactly where automation will have the biggest impact on placements per recruiter.
2
How are the automations built and integrated?
Our team builds custom workflows that connect directly to your ATS, whether that is Bullhorn, JobAdder, Lever, or Greenhouse. We create personalized outreach sequences, self-service scheduling pages, and automated pipeline reports. Everything is tested with real candidate data before going live, and your recruiters review every template and workflow before launch.
3
What kind of results should we expect after launch?
In the first 30 days, most staffing agencies see an immediate reduction in time spent on scheduling and candidate outreach. By day 60, recruiters are handling larger requisition loads without feeling overwhelmed. We provide weekly performance reports showing outreach volume, response rates, interviews booked, and placements influenced by automation. We continuously optimize sequences based on this data.
Our “It Pays for Itself” Guarantee
If our automation doesn't save you at least 10 hours/week or generate enough new leads to cover your investment within 60 days, we'll refund every penny and let you keep the automations. Zero risk.
60-Day Money Back
No Long-Term Contract
Keep the Automations
AI Automation vs. Hiring a VA for Your Staffing Agency
| Feature | KraftAI | Traditional |
|---|---|---|
| Candidate outreach volume | Hundreds of personalized messages per day | 30-50 messages per day per VA |
| Interview scheduling | Self-service links, zero back-and-forth | Manual email coordination, 5-7 touchpoints |
| ATS integration | Direct API connection, real-time sync | Manual data entry, copy-paste between systems |
| Candidate personalization | AI-generated based on resume and role match | Template-based with manual customization |
| Availability | 24/7 with instant response | Working hours only, timezone dependent |
| Monthly cost | $2,000 - $5,000 | $2,500 - $4,000 (full-time offshore VA) |
| Scalability | Handles 10x volume with no added cost | Requires hiring additional VAs |
Frequently Asked Questions
How can a staffing agency automate candidate outreach without sounding like spam?
AI-powered outreach uses data from the candidate's resume and LinkedIn profile to personalize every message with relevant details about their experience, skills, and career goals. The messages are written in a conversational tone and sent from your recruiter's actual email address. Response rates for AI-personalized outreach are typically three to four times higher than generic bulk messages.
What is the best way to automate interview scheduling for recruiting agencies?
The most effective approach is self-service scheduling links sent directly to candidates. The link shows real-time availability synced with your recruiters' and hiring managers' calendars. Candidates pick a slot, get an automatic confirmation with video call details, and receive a reminder the day before. This eliminates the average five to seven emails it takes to schedule a single interview manually.
Can AI help staffing agencies re-engage old candidates in their ATS?
Yes, and this is one of the highest-ROI automations for staffing firms. AI scans your existing ATS database, matches candidates to new open roles based on skills and experience, and sends personalized re-engagement messages. Most agencies are sitting on thousands of candidates they have already screened and qualified. Re-engaging them is dramatically cheaper than sourcing new candidates from scratch.
How do recruiting agencies keep clients updated without spending hours on status reports?
Automated client pipeline reports pull data directly from your ATS and compile a clean summary of candidate pipeline status, interview outcomes, and next steps. These reports can be sent weekly or on-demand. Hiring managers get the visibility they want, and your account managers save several hours per week per client.
Will AI automation replace recruiters at staffing agencies?
No. AI automation handles the administrative tasks that prevent recruiters from doing what they do best: building relationships and closing placements. Recruiters who use AI tools become more productive, not replaceable. They handle more requisitions, respond to candidates faster, and spend their time on high-value activities like client meetings, salary negotiations, and candidate coaching.
Expert Answers
What Staffing Agencies Ask About AI Automation
Direct answers to the recruiting questions staffing professionals search for — backed by 2026 industry data.
Why do 65% of candidates ghost recruiters and how can staffing agencies prevent it?
Candidate ghosting hit a record 65% in 2026, primarily driven by slow hiring processes. 60% of job seekers refuse to even submit resumes because they expect the process to drag on. The solution is AI-powered engagement that maintains constant, personalized contact: instant post-apply acknowledgment within 60 seconds, automated interview prep 24 hours before meetings, real-time status updates at every stage, and 3-touch re-engagement sequences when candidates go quiet. Staffing agencies using AI engagement report a 40% reduction in ghosting rates.
65% of candidates ghost mid-process
HiredAI — 2026 Candidate Ghosting Analysis
How can staffing agencies reduce time-to-fill when recruiters handle 93% more applications?
Hiring teams are 14% smaller while managing 40% more open roles than 2021, and hires per recruiter dropped 43%. The math only works with automation. AI takes over the transactional 80%: resume screening (seconds vs hours), candidate outreach (personalized messages at scale), interview scheduling (zero back-and-forth), and status updates. Recruiters then focus exclusively on relationship-building and closing — the 20% that drives revenue. Agencies using AI-powered screening and scheduling report 50% faster time-to-fill.
93% more applications per recruiter since 2021
Ongig — Hiring Trends 2026
What is the biggest bottleneck in the staffing agency recruiting process?
Interview scheduling is consistently cited as the #1 operational bottleneck. Recruiters spend an average of 30 minutes per interview on logistics alone. Back-and-forth scheduling emails add 3.5 days to the hiring process. With AI calendar automation, candidates self-schedule from real-time availability, rescheduling happens automatically, and both parties receive prep materials. This eliminates the bottleneck entirely — interviews get booked in under 2 minutes instead of days.
3.5 days added to each hire from scheduling alone
Metaview — Recruiting Automation 2026
Common Staffing Problems We Solve
Real problems from real recruiters — researched from industry data and staffing forums. Each one mapped to a KraftAI solution.
Why do candidates ghost recruiters and how can staffing agencies prevent it?
40%reduction in candidate ghosting wit...
How can staffing agencies reduce time-to-fill for open positions?
50%faster time-to-fill with AI-powered...
How do staffing agencies automate interview scheduling?
3.5 dayssaved per hire by eliminating sched...
How do staffing agencies prevent recruiter burnout with fewer staff?
65%of recruiter admin time eliminated ...
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